The amount paid for the transfer of ownership.The description of the property being transferred.The signatures of the seller and the buyer.The name and address of both the seller and the buyer.Moreover, a generic bill of sale usually includes the following information: For example, in many states only the buyer is required to sign the document while other states require both parties to sign the document and some may even require that the form be notarized. Is a Bill of Sale a Binding Contract?īecause a bill of sale is a legally binding document, when drafting a bill of sale, it is very important to comply with your state’s requirements and these requirements can vary by state. For items which have less value such as clothing, it is often up to the individual to decide whether they want to take the time and draft a bill of sale. The bill of sale is also important to the majority of states that require a bill of sale when buying or selling vehicles or animals so that there is proof of purchase. The ultimate purpose of the bill of sale is to help selling or buying items which have significant value such as aircraft, automobiles, motorcycles, trailers, and watercrafts. Furthermore, if one party forgets to bring a bill of sale to the transaction the other party even if it’s the buyer can provide one. A bill of sale can also protect both parties if there are any disagreements in the near future. To ensure transactions of this magnitude are properly executed, it is important that a bill of sale be completed properly and obtained at the time of sale.Ī bill of sale is usually drafted by a seller and it includes the various details of the transaction. Some transactions include expensive assets or may have sentimental value. A bill of sale shows that full consideration has been provided in a transaction and that the seller has transferred all the rights to the property which was detailed in the bill of sale to the buyer.ĭepending on the type of transaction being sold in the bill of sale, the complexity of the bill of sale can vary. – Use their locator to find notaries listed that offer their services.A bill of sale is a legally binding document that shows in writing the sale or transfer of personal property from one party to another.UPS Store – Most UPS stores offer notary services. Bank Branch – If you are an account holder at any financial institution (bank, credit union, etc.) a branch location will usually offer these services for free.Some public offices and agencies won’t even move forward with the paperwork without an official Certificate of Authority or seal from your public notary. Sometimes a title needs to be transferred or registration papers filled out. Ownership isn’t always transferred with a finalized bill of sale. It Is Required for Transferring Titles and RegistrationĪnd last but not least, a notarized bill of sale may be required to process other important paperwork. So make sure to stay up-to-date with your specific state laws and regulations. Some examples are vehicles, airplanes, heavy machinery, and firearms.Īgain, this changes from state to state. These requirements are set by the local and state governments. Though a Certificate of Authority isn’t necessary for every private exchange, it is required for certain purchases. Most attempts of fraud or misconduct will be mitigated by having this official witness. This ensures that the seller gets paid and the buyer gets the merchandise. This means the contract of the sale is set in stone and a record is kept with the local notary’s office. A public notary acts as a witness to the transaction and places an official seal over the terms of the bill of sale. The first and most important reason to have a bill of sale notarized is to prevent fraud. It Protects the Seller and Buyer Against Fraudulent Sales So why is it so important to notarize a bill of sale? Below, we give you three key reasons why: 1. And while notarizing a bill of sale isn’t always required by local, state and federal laws, it is strongly recommended. The most common is for motor vehicles, but it can also be used for transferring ownership of trailers, firearms, businesses, equipment, and just about anything else of value. Why Is It Important to Notarize a Bill of Sale?Ī bill of sale document is used for all sorts of private purchases and transactions. A copy should be given to each party for their records. The form is complete when it has been filled in with a description of the property being sold and signed by the buyer and seller in the witness of the notary public. This designation is provided by every State and when a Notary signs a document, it becomes legally witnessed. A notarized bill of sale form is a document that allows and records the legal transfer of any type of personal property (vehicle, boat, etc.).
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